Meeting Minutes – September 18, 2015

General Meeting
September 18, 2015

The HAPLD Friends Foundation members met in the Program Room of the Library, Friday, September 18, 2015. Those in attendance were:

Diane Benson, Muriel Fink, Janet Gorguis, Nancy Hardy, Genevieve Hockwarter, Karen Hutchings, Stevie Massei, Shirley Nowak, Jan Schadt, Judy Schrader, Martha Schooley, Marge Smith, Bert Stohs, Reta Stohs, Leslie Threadgill-Smith, Friends Liaison, and Pamela Kampwerth.

President, Genevieve Hockwarter, called the meeting to order at 11:18.

Director’s Report /Trustees’ Meeting Report
In the absence of the Director, Pamela and Shirley reported on the September Board of Trustees’ meeting. The auditor gave his report. An architect discussed options for replacing the front doors to reduce the amount of wind entering the Library. The Board is still reviewing options as well as options for a sign in front of the building. They are also exploring the possibility of a referendum. The back staircase absolutely needs replacing.

Secretary’s Report
Marge read thank you notes from:

  • D158 Preschool for their gift basket
  • Huntley Historical Society for the basket for their fundraiser
  • Deborah Luetscher, head of Youth Services, for funding the Summer Reading Program

The August minutes were reviewed. Leslie moved the minutes be accepted, Nancy seconded, the motion carried.


Treasurer’s Report
Diane Benson gave the treasurer’s report which showed a balance as of September 17 of $19,461.11. Income was from Corner Book sales, Culver’s tips and 50/50 raffle, Kona Ice. Expenses included new bags for Fall Fest, table rental for Fall Fest, Regional Friends meeting, and Postage. Muriel moved the report be accepted, Reta seconded, the motion carried.

Book Sales
Pam reported that 500 bags have been used so far this year. New bags were ordered for the Fall Fest in a dark green with the new logo. Many more volunteers are needed to work the Huntley Fall Fest. A truck has been rented for Friday morning to bring over the books. There are more books to sell than have been available in past years.

Northern Illinois Regional Friends Meeting
Marge reported the meeting’s emphasis was what individual Friends groups were doing in addition to Book Sales. Non-book sale activities included mum, bake, cookie, and candy sales; little free libraries; auctions and raffles. was a suggested site for the sale of some books. Huntley has since tried the site. The group decided to only meet twice a year. The April meeting will be at Algonquin. It was decided to discontinue the NIRF blog. Pamela has created a Facebook page instead.


Culver’s Fundraising Night
On August 31, the Friends were the last group to host a fundraiser at the old Culver’s location. The profits were about $500. April and October 2016 dates have been scheduled for the new building.


Holiday Basket Committee
The first meeting discussed businesses to approach for donations and basket themes. A letter will go out to the membership asking for a contribution of $5.00 to defray the cost of ribbon, filler and additional basket items. The next meeting, October 6, 10:00 a.m., will be at Genevieve Hochwarter’s home.
At the Fall Fest a free ticket will be given to customers. The night of Very Merry Huntley, everyone that buys 6 tickets will receive a free ticket. Ornaments will also be available that night for a one time only special price of $10.00.


Friends of Libraries Week: October 18-24
Invitations will be sent to the membership for the annual Friends Open House, Wednesday, October 21, 1:00 p.m. in the Library Program Room.


Other items:
Karen suggested more upcoming dates be listed on the agenda.
The Library Trustees’ meeting needs to be on the calendar.
Reta reminded everyone that with the Holidays approaching to remember to shop using Amazon Smile.
Giving Tuesday is the Tuesday after Thanksgiving.
Karen moved that the meeting adjourn, Nancy seconded. The meeting adjourned at 12:05.

Respectfully Submitted,
Marjorie Smith